RFQs, vendor quotes, and the resulting purchase order — all in Business Central.
bcrfq adds a request-for-quotation document to Business Central. Send to multiple vendors, the AI extracts each reply into a Purchase Quote, and you raise the purchase order from the comparison view.
The problem
Vendor quotes still arrive as PDFs and spreadsheets.
Procurement teams on Business Central typically get 15–25 vendor quotes a week — PDFs, Excel files, plain-text email. Each one gets opened, read, matched to items in BC, and lined up against the other quotes before anyone can raise a PO.
That work happens outside the ERP. It takes 15–30 minutes per quote, and the comparison usually ends up in a spreadsheet that no one else can see.
The solution
The whole RFQ cycle, on one Business Central document.
bcrfq adds a Request for Quotation document to Business Central. You select items, quantities, delivery dates, and the vendors to invite. The extension sends one email per vendor and tracks every response against the same RFQ.
The AI reads each reply — PDF, Excel, or plain-text email — and turns it into a standard Business Central Purchase Quote, matched line by line to your item catalogue. A side-by-side view shows every vendor’s price, MOQ, lead time, and validity. From the comparison, one action drafts the purchase order, updates Price List Lines, or updates the Item Vendor record.
bcrfq plugs into the Business Central Project module too. Select Project Planning Lines on a project — Item, Resource, or G/L Account — and create an RFQ from them in a click. The winning quote becomes a Purchase Order linked to the project, so receipts post against Project Ledger Entries through standard BC.
It all runs on standard Business Central documents.
How it works
From request to purchase order in four steps.
- 1Create the RFQ
Pick items, quantities, delivery dates, and the vendors to invite from your existing Business Central vendor list.
- 2Send to vendors
One email per vendor, each tagged with a unique RFQ reference. Replies match back to the RFQ automatically.
- 3Capture and extract replies
Quotes return by email, file upload, or a monitored shared mailbox. AI extracts the lines into structured Purchase Quotes and matches each line to your item catalogue.
- 4Compare and convert
Review the comparison and pick the lines you want. One action generates the purchase order — or updates Price List Lines or the Item Vendor record.
Benefits
What changes for the buyer.
Less manual data entry
Quote lines arrive as structured Purchase Quote rows, not as PDFs to retype.
Comparable offers, every time
All offers for an RFQ sit on one screen, normalised to your local currency.
Item matching that improves with use
Each line is matched against cross-references, GTIN, and a learning table that remembers every correction you make.
Everything stays on standard BC documents
RFQs, Purchase Quotes, comparisons, and the resulting Purchase Orders all live on Business Central’s own documents.
Screenshots
Inside Business Central.
What’s new
Recently shipped.
Smarter handling of terse vendor replies
When a vendor replies with just bare numbers — "74 and 23 each", "22 and 39", or "12 / 8 / 5" — the AI now maps them positionally to your RFQ items and creates a Purchase Quote tagged for verification. Previously these short replies were dropped as low-confidence noise; now you see what was inferred and can confirm or override it.
Inbound Rejections page
A new admin view shows every inbound email the system declined to process, with the reason: RFQ Not Found, Email Predates RFQ, Loopback (your own outbound coming back), or Processing Failed. Spot delivery problems, mailbox misconfigurations, and routing loops in one place instead of digging through telemetry.
Bring your own AI provider
Run extraction against your own Azure OpenAI subscription, a different LLM endpoint, or an on-prem inference service — useful for customers with strict data-residency rules or existing AI contracts. The default Microsoft-managed AI still works out of the box for everyone else; no setup needed.
More reliable email matching
Tightened how the system tells your own outbound RFQs apart from real vendor replies — a forwarded copy, a Sent-folder loopback, or a stale email referencing a deleted RFQ can no longer attach to a brand-new RFQ that happens to reuse the same number. Four independent checks cover M365, Gmail Workspace, and IMAP mailbox configurations.
Request quotes from Project Planning Lines
Select one or more Project Planning Lines and create an RFQ from them in a click — the integration now supports Item, Resource, and G/L Account line types. Winning quotes turn into Purchase Orders that post against the project, and a new RFQs column drills down from each planning line to the requests behind it.
See vendor email threads on the Purchase Quote
Every Purchase Quote now shows the inbound email, your replies, and any attachments the vendor sent — no more switching to Outlook to find the original quote.
Capture Incoterms on RFQs
Buyers can request specific Incoterms when sending an RFQ, and vendor replies record the Incoterms they actually quoted — so the comparison view surfaces terms mismatches alongside price.
Now available on Microsoft AppSource
BCRFQ is published as a verified Microsoft AppSource extension. Install it directly into any Business Central environment in a couple of clicks.
Vendor reply intake & extraction log
Improved how vendor PDF replies are parsed into Purchase Quote lines, with a new extraction log so buyers can audit every line that came back from AI parsing.
Who it’s for
Who gets value from bcrfq.
A good fit if you
- Run Microsoft Dynamics 365 Business Central as your ERP
- Are a manufacturer, wholesaler, or distributor with 30+ active vendors
- Process 10+ vendor quotes per month
- Compare offers from multiple vendors before raising a purchase order
Not a fit if you
- Run Dynamics NAV, GP, or another ERP
- Buy mostly on long-term contracts without per-order quoting
- Use a single vendor per item with no comparison step
Trust
Built on standard Business Central, sold through AppSource.
- Distribution
- Listed on Microsoft AppSource. Installed and updated through the standard Business Central extension marketplace.
- Architecture
- Built on standard Business Central tables and pages — Purchase Quote, Purchase Order, Price List, Item Vendor, Item References. No parallel data model to maintain.
- Compatibility
- Requires Business Central 2026 release wave 1 (application 28.0.0.0) or later.
- AI billing
- AI usage is metered through Microsoft Copilot Credits, billed by Microsoft as part of your Business Central subscription. No third-party billing.
- Publisher
- Published and supported by Integrated Technologies OÜ, a Microsoft partner based in Tallinn, Estonia.
- Support
- Replies come from the team that builds the product. support@integrated.ee.
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